PRIMARY RESPONSIBILITIES

The primary responsibility of this position is to provide receptionist support for the Leon H. Sullivan Charitable Trust.

Duties shall include but may not be limited to:

• Answering and screening incoming phone calls
• Providing clerical support, including correspondence, taking messages, coping, and scanning as assigned
• Greet, welcome, and direct guest
• Maintaining an acceptable hard copy filing system that includes administration, facility, and maintenance records
• With direction and support from the Office Manager, update and maintain social media platforms (Instagram, Facebook, Twitter)
• Managing (receiving, screening, distributing) incoming electronics and hard copy correspondence/communications
• Scheduling meetings
• Keep the reception and kitchen areas clean and orderly
• Interacting with maintenance to keep the offices clean and safe and ensure it appliances are in good working order
• Effectively executing other related assignments from the Office Manager

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• A high school diploma/equivalent
• At least one (1) year of relevant work experience
• Basic computer literacy including but not limited to Microsoft Office and Excel
• General knowledge of social media platforms and posting
• Effective office/business writing, reporting, and verbal communication skills
• The ability to work with limited supervision
• The ability to adhere to professional office behavior and safety practices
• Effective interpersonal and organizational skills, and
• The ability to work a flexible schedule

WORKING ENVIRONMENT

Work is generally performed in an office environment and with standard equipment. Physical ability includes sitting, standing, walking, climbing stairs (two-story office building), spending extended hours in front of a computer, listening carefully, and some light lifting and reaching.